The issue of data protection is particularly sensitive for corporations. Software has been developed and purchased through digitization, but there is no centralized data storage and usually no data lifecycle management. With the GDPR, the legislator has now introduced clear legal requirements and is raising the level of data protection considerably. Without action and external support, the required measures cannot be implemented.
easyGDPR is the solution to your data protection problems. This online software enables the management of all data protection-relevant topics. In addition to the easyGDPR software, the Enterprise Edition also provides you with comprehensive data protection consulting and support for implementing the technical measures.
If your company wants to implement the requirements of the GDPR itself, but still wants to create the necessary documentation quickly and easily, then easyGDPR Standard is the optimal choice. You can create separate documentation for each company location and use the comprehensive services of easyGDPR.
DSGVO quick analysis
An up-to-date data protection status is created for each site in just a few minutes through targeted queries. Here you can see which measures are necessary on site to best meet the requirements of the GDPR.
Risk analysis and DSGVO data protection impact assessment
In the standard risk analysis, the most common risks in companies, in relation to data privacy and data security, are analyzed. You get the result for each site displayed on the screen and can initiate the necessary improvement measures, for all sites centrally with easyGDPR.
You process not only “normal” personal data, but also sensitive data, such as biometric features (fingerprint lock on company cell phones, access controls) with a high risk for the data subjects? Then, until now, a notification to the Data Processing Register (DPR) was necessary. With the entry into force of the GDPR, this measure was abolished and replaced by the so-called data protection impact assessment. You can create this detailed risk analysis for each site centrally with easyGDPR. If the processing procedure changes, you can quickly and easily enter the changes and regenerate the data protection impact assessment.
GDPR processing directory
Every process that stores or processes personal data must be documented in detail and filed in the so-called processing directory. In the event of inspections, this documentation must be submitted to the data protection authority, otherwise heavy fines may be imposed. Up to 4% of annual worldwide turnover is provided for as a fine.
The creation of such a processing directory can take many days or even weeks in large companies. In addition, documentation must be provided at each site. With easyGDPR you can reduce the effort to a few hours, thanks to intelligent creation using a generator.
The program already has a large number of templates that already cover most processing operations (e.g. emails, contact forms, payroll, CRM, etc.). This saves you valuable time and at the same time ensures that no processes are forgotten. Thanks to the targeted queries, the documentation can be created without prior knowledge and is subsequently generated in the required form.
When adapting the business processes, you can also update the associated documentation, at the click of a mouse – easyGDPR is that simple.
If you pass on personal data to a partner company or a service provider, the GDPR refers to this as a processor. Every data transfer to external companies must be documented. At the same time, it is mandatory to conclude a contract with this company, which specifies and regulates the data processing. Otherwise, the data transfer is illegal and will be punished by the data protection authority with a fine.
In today’s world, personal data is transferred to a variety of service providers, for example:
- Accounting data to auditor
- Customer addresses to parcel services or forwarding agents
- Marketing data to advertising companies
- Customer data to independent agents
- Customer data and account data to collection agencies
Each of these data transfers is only legally compliant with a valid order processing contract and must also be documented in the order processing directory.
With easyGDPR, managing your order processors is a breeze. You specify which data is transmitted to which service providers and easyGDPR automatically creates the appropriate documentation. Furthermore, the software automatically creates the appropriate DSGVO order processing contract for this service provider. Not only will you save time, but you will NOT have to outsource contract drafting to attorneys. This saves cash.
Data protection tasks
Do you have an internal data protection officer? With easyGDPR, this person can centrally manage all tasks relating to data protection and data security and thus always maintains an overview. Whether appointments, deadlines or responsibilities, everything can be optimally managed, updated and assigned with easyGDPR. Decisions on the subject of data protection can also be documented directly in the program and are thus traceable at any time.
The GDPR grants every data subject the right of disposal over his or her personal data. Upon request, this data must be deleted if there is no important reason to the contrary. In large companies, these requests can tie up a lot of human resources. With easyGDPR Standard you get the possibility to manage these requests centrally and save time due to the simplified manageability.
Our Enterprise Edition is THE solution for exposed large corporations. Tailored to your needs, easyGDPR Enterprise meets the requirements of modern data protection according to the DSGVO. The advantages are many, for more detailed information just contact us.
Automation of requests from affected parties
Even with centralized administration, processing requests from affected parties can be time-consuming and costly. Manual processing is especially critical when personal data is stored independently in multiple departments. This immense effort can only be reduced by appropriate automation, but today’s systems are not designed for this requirement and therefore fail. The solution is easyGDPR Enterprise. This enables automated responses to inquiries from affected parties across departmental boundaries and across multiple locations.
Data Lifecycle Management
The GDPR specifies very clearly that data may only be stored and processed for the actual purpose of use. If the data is no longer required, it must be deleted. However, it is often not clear which data is still needed, so data lifecycle management is required for efficient management. With easyGDPR Enterprise, you get the right solution to manage personal data throughout the entire lifecycle – in line with the DSGVO.
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